1. Purpose
This policy exists to protect the integrity, reputation, and public trust of The Humane Choices Foundation (the Organization) by ensuring that decisions are made solely in the best interest of the Organization and the team, animals, communities, and environment it serves.
2. Scope
This policy applies to all Board members, staff, volunteers, contractors, and any individual acting on behalf of the Organization.
3. Definition of Conflict of Interest
A conflict of interest exists when an individual's personal, financial, professional, or familial interests could compromise or appear to compromise their ability to act in the best interest of the Organization. This includes but is not limited to:
- Financial interests in vendors, service providers, or partners doing business with the Organization
- Personal relationships with candidates being considered for employment or volunteer roles
- Outside employment or board positions that compete with or conflict with the Organization's mission
- Receipt of gifts, hospitality, or benefits from parties doing business with the Organization
- Involvement in advocacy activities that contradict the Organization's stated positions
4. Disclosure Requirements
All covered individuals must:
- Disclose any actual, potential, or perceived conflict as soon as it arises
- Recuse themselves from any discussion, decision, or vote where a conflict exists or may be perceived
- Refrain from attempting to influence decisions from which they have recused themselves
5. Process for Managing Conflicts
When a conflict is disclosed, the Board Chair or Executive Director will review the disclosure and determine an appropriate course of action, which may include:
- Formal recusal from the relevant matter
- Reassignment of responsibility
- Referral to the full Board for review
- In serious cases, resignation from the relevant role
6. Consequences of Non-Compliance
Failure to disclose a conflict or acting in violation of this policy may result in disciplinary action up to and including termination of employment, removal from the Board, or termination of a volunteer engagement.
7. Annual Review
This policy will be reviewed annually. All covered individuals will acknowledge having re-read Company policies at least once annually.
For questions about this policy, please contact us at info@humanechoice.org.